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A2E TIMS Tender Ref: CFvHAWK8
AAE Industry Code: C
PTC Application Code: Fv
PTA Project Type: Request for Tender [RFT]
PTD Short Description: V-Valuation Services
AAC Short Organisation Name: Vic - Gannawarra Council   
PTW Tender Web Address: Link to Tender
PTS Submission Conditions: 
PDP Tender Published Date: Sat 14 Oct '06
PPC Tender Date Code: AWJE
PTT Tender Schedule: Timetable of tender process: Implementation Timetable
PDQ Tender Questions Date: 
PDR Questions Response Date: 
PDC Submission Closing Date: Wed 08 Nov '06
PDT Submission Closing Time (Local): 16:00
TGB Council Reference No: 
PFI Further Information: Attachments No: 6
  A) pdf 582 Kb: Specification
  B) pdf 969 Kb: Appendices A - L 
  C) xls 138 Kb: Appendix N - Shire Fixed Asset Register
  D) pdf 177 Kb: Policy 033 - Occupational Health & Safety Policy - all employees and volunteers
EXTRACT FROM 0H&S POLICY 033
1. POLICY
Gannawarra Shire Council employees, volunteers, contractors and visitors have a right to
work in a safe and healthy work environment.
Gannawarra Shire Council and its managers are committed to providing its employees,
volunteers, contractors and visitors with such a work environment.
Objectives :
A	To prevent work related accidents and illness
B	To safeguard all employees, volunteers, contractors and visitors against injury
C	To promote welfare and preservation of health
D	To provide written procedures and instructions to ensure safe systems of work
E	To ensure compliance with legislative requirements and current industry standards
F	To provide information, instruction, training and supervision to employees,
	volunteers, contactors and visitors to ensure their own safety.
  E) pdf  87 Kb: Sample Agreement
  F) doc 177 Kb: Section 4 Tender Response Form & Schedules
PTE Description Details:
MUNICIPAL VALUATION SERVICES
Tenders are invited from suitably experienced and qualified Valuers for the provision of
Valuation Services in accordance with the State Government’s "Valuation Best Practice Standards
2008". 
Gannawarra Shire is a rural municipality of 
A	3,740km2, with 
B	6,846 assessments generating 
C	over $7 million in rates and charges. 
D	12,000 Population
2.2 Definitions of rate classifications
Council levies rates on all rateable properties, within the following differential rate
classifications:
	Rate Classification				Rate in $		Number of Assessments
A	General Rate (100%) 				0.3688 			4,324
B	Commercial/Industrial Rate (114.8%) 		0.4234 			  473
C	Farm Rate (83%) 				0.3061 			1,316
D	Dryland Rate (99.75%) 			0.3679 			  505
E	Cultural & Rec. Lands 			Charge 			   12

Each differential rate in the dollar is determined by multiplying the General Rate in the
dollar by the relevant percentages for each classification.
Council considers that a differential rate will provide equitable distribution of the rate
burden across all levels of the community.
The differential rate is declared for rateable land having the following characteristics:
B	Commercial/Industrial Rate: 
	to apply to all properties used primarily for either commercial and or industrial
	purposes.
C	Farm Rate: 
	to apply to all properties within declared irrigation districts and that satisfy the
	meaning of "farmland" as defined in the Valuation of Land Act 1960.
D	Dryland Rate: 
	to apply to all property NOT within declared irrigation districts and that satisfy the
	meaning of "farmland" as defined in the Valuation of Land Act 1960.
2.3 Valuation Summary
In accordance with Section 13DC of the VLA, all Victorian councils are required to conduct a
General Valuation every two years. 
This contract requires a general valuation of all rateable and non-rateable property to be
made, as at the prescribed date of 1 January 2008, by the due dates specified (see section 1.5) 
and to be returned by 31 March 2008.
A summary of council’s rate assessments (including exempt properties) as at 1 July 2006 is
provided on the following schedule.
	Property		No of			SV 		CIV 		NAV
	Category		Assessments		$		$		$										

A	Residential 	4,324 			174,990,000 	608,809,400 	30,591,618
B	Comm/Indust 	  473 			  24,419,000 	  92,047,500 	  8,915,995
C	Rural 		1,821 			494,432,000 	686,703,000  	 34,335,150
D	Cultural & Rec    	    12 		 	   1,359,000 	    2,394,000 	     171,600
E	Rate Exempt with
	Garbage Charges	    74 			   2,872,000 	   9,950,000 	     624,115
F	Rate Exempt without
	Garbage Charges	   142 			   6,094,000 	  13,240,500 	     890,452

In providing a lump sum price, tenderers should make an allowance for variations to the total
number of assessments above. 
There will be no fee adjustment on pro-rata basis based on the number of assessments.
LISTS OF APPENDICES FOR TENDER
	APPENDICES					PAGE
A	Schedule of Data Responsibility 				 90
B	Land Classification Codes and Property Types 		 95
C	Tracking Graphs 					102
D	Sales Ratio Statistics 				108
E	Value Shift Statistics 					115
F	Exception Reports 					120
G	Valuation Maps 					123
H	Specialist Properties 					129
I	Valuation Conferences 				130
J	Schedule of Data Formats 				131
K	Form 2 						141
L	Calculation of Estimated Annual Value 			143
M	Schedule of Council owned or controlled properties 		144
N	Council’s Occupational Health and Safety Policy No. 033 	unnumbered
CALCULATION OF ESTIMATED ANNUAL VALUE (EAV)
In 1995 VGV sought legal advice from the Victorian Government Solicitor regarding the correct
method of calculating Estimated Annual Value (EAV).
The advice can be summarised as follows:
Having regard to the decision in the Shell Company* case, all rents should be ‘grossed up’ as
the starting point for calculating the EAV and this includes municipal rates even though these
may be paid by the tenant under an agreement.
The Local Government Act 1989 clearly made owners liable for municipal rates and charges.
The effect of the amendment (No 91 of 1994) to the Valuation of Land Act 1960 was clearly to
remove the deduction of local government rates as an expense in the calculation of EAV.
The following is an example of a typical rent situation where the tenant pays all outgoings in
addition to the rent.
A	Municipal rates and charges 		$  5,000
B	Water rates 			$  3,500
C	Water usage charges 		$  1,500
D	Building insurance 			$  5,000
E	Repairs and maintenance 		$ 20,000
F	Land tax 				$ 10,000
G	Rental paid directly to owner 		$100,000
H	Gross Rent 			$145,000
The calculations of EAV using the above outgoings is assessed on the basis that rates and
taxes are an owner’s tax (except for water usage charges which are payable by the tenant if
separately metered).
Gross Rent 				$145,000
Water usage charge - 			$  1,500
Starting point rent free from 
tenants rates and taxes =			$143,500
(assuming land tax and municipal and water 
rates are all owners expenses)
Less
Water rates 				$  3,500
Building insurance 				$  5,000
Repairs and maintenance 			$ 20,000
Land tax 					$ 10,000	
				EAV = 	$105,000
Td
TGA The Tender Box: The Tender Box
TGB Council Reference No: 
TGC Tender Addressee: 
TGD Position: 
TGE Department: 
TGF Organisation: Vic - Gannawarra Shire Council    
TBA Room/Suite: Foyer
TBB Floor: 
TBC Building: Civic Centre
TBD Street Number: 
TBE Street: PO Box 287
TBF Suburb: KERANG
TBG State: VIC
TBH Post code: 3579
TBI Country: Australia
TMW Map for Location: 
TFI Further Information: 

Tf
BRA Briefing Session Date: 
BRB Briefing Session Time:  
BRC Compulsory Attendance Y/N: 
BDR Briefing Registration Date: 
BTR Briefing Registration Time:  
BRO Number of Attendees: 
BRE E-mail Address: 
BRF Briefing Contact Officer - Preferred: 
BRG Briefing Contact Officer - Family: 
BRH Business Title: 
BRI Department: 
BRJ Tel Area Code: {61}(3)
BRK Tel Number: 
BRL Fax Area Code: {61}(3)
BRM Fax Number: 
BRN Mobile: 

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BSA Room/Suite: 
BSB Floor: 
BSC Building: 
BSD Street Number: 
BSE Street: 
BSF Suburb: 
BSG State: 
BSH Post code: 
BSI Country: Australia
BMW Map for Location: 
BFI Further Information: 

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AAB Organisation: Vic - Gannawarra Shire Council    
ABA Room/Suite: 
ABB Floor: 
ABC Building:Civic Centre
ABD Street Number: 49
ABE Street: Victoria Street
ABF Suburb: KERANG
ABG State: VIC
ABH Post code: 3579
ABI Country: Australia
ABJ Inquiry E-mail Address: council@gannawarra.vic.gov.au
ABW Council Web Address: www.gannawarra.vic.gov.au
AMW Map for Location: 
AFI Further Information: 

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ADC Tel Area Code: {61}(3)
ADD Telephone No: 5456 5222    
ADE Free Phone: 
ADF Fax Area Code: {61}(3)
ADG Fax Number: 5456 2173
ADH Free Fax: 
ADJ Lodgment E-mail Address: 
ADW Lodgment Web Address: Tender Lodgment Web Link
AMW Map: 
GFI Further Information: 

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ACA PO Box: PO Box 287    
ACB Post Office: 
ACC Suburb: KERANG
ACD State: Vic
ACE Post code: 3579
ACF Country: Australia
ACJ Council E-mail Address format: E-mail Link
ACW Contacts Web Address: Contacts Web Link
CFI Further Information:

PG1
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PDE E-mail Address: 
PDF Documentation Officer - Preferred: 
PDG Documentation Officer - Family: 
PDH Business Title: 
PDI Department: 
PDJ Tel Area Code: {61}(3)
PDK Tel Number: 
PDL Fax Area Code: {61}(3)
PDM Fax Number: 
PDN Mobile: 
PDW Web Address: Tender Attachments
PEW Web Address: Standard Tender Documents
PLW Legislation referred to in this tender may include: 
A	LOCAL GOVERNMENT
e	State Concessions Act 2004 (Vic)
d	Road Management Act 2004 (Vic)
c	Domestic Animals Act 1994 (Vic)
b	Victoria State Local Government Act 1989 (Vic)
a	Municipalities Assistance Act 1973 (Vic)
B	ADMINISTRATION
c	Information Privacy Act 2000 (Vic)
b	Freedom Of Information Act 1982 (Vic)
a	Public Records Act 1973 (Vic)
C	CHILD PROTECTION LEGISLATION
d	Child Wellbeing and Safety Act 2005 (Vic)
c	Child Employment Act 2003 (Vic)
b	Children's Services Act 1996 (Vic)
a	Children's and Young Persons Act 1989 (Vic)
D	HEALTH
h	Health Services (Governance) Act 2000 (Vic)
g	Health Legislation (Further Amendment) Act 2003 (Vic)
f	Health Legislation (Amendment) Act 2003 (Vic)
e	Health Services (Amendment) Act 2001 (Vic)
d	Health Services (Amendment) Act 1998 (Vic)
c	Health Services (Amendment) Act 1997 (Vic)
b	Health Services Act 1988 (Vic)
a	Health Act 1958 (Vic)
E	ELECTRICITY
d	Electricity Industry (Wind Energy Development) Act 2004 (Vic)
c	Electricity Industry Act 2000 (Vic)
b	Electricity Safety Act 1998 (Vic)
a	Electricity Industry (Residual Provisions) Act 1993 (Vic)
1	The Energy and Water Ombudsman (Victoria) (EWOV) - supposed to provide online copy of "Energy Retail Code" 
F	LAND
a	Valuer General Victoria Valuation Best Practice Guidelines
EFI Further Information: Attachments No: 6
  A) pdf 582 Kb: Specification
  B) pdf 969 Kb: Appendices A - L 
  C) xls 138 Kb: Appendix N - Shire Fixed Asset Register
  D) pdf 177 Kb: Policy 033 - Occupational Health & Safety Policy - all employees and volunteers
EXTRACT FROM 0H&S POLICY 033
1. POLICY
Gannawarra Shire Council employees, volunteers, contractors and visitors have a right to
work in a safe and healthy work environment.
Gannawarra Shire Council and its managers are committed to providing its employees,
volunteers, contractors and visitors with such a work environment.
Objectives :
A	To prevent work related accidents and illness
B	To safeguard all employees, volunteers, contractors and visitors against injury
C	To promote welfare and preservation of health
D	To provide written procedures and instructions to ensure safe systems of work
E	To ensure compliance with legislative requirements and current industry standards
F	To provide information, instruction, training and supervision to employees,
	volunteers, contactors and visitors to ensure their own safety.
  E) pdf  87 Kb: Sample Agreement
  F) doc 177 Kb: Section 4 Tender Response Form & Schedules

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PME E-mail Address: 
PMF Project Manager - Preferred: 
PMG Project Manager - Family: 
PMH Business Title: 
PMI Department: 
PMJ Tel Area Code: {61}(3)
PMK Tel Number: 
PML Fax Area Code: {61}(3)
PMM Fax Number: 
PMN Mobile: 
MFI Further Information: 

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PCE E-mail Address: 
PCF Contact - Preferred: 
PCG Contact - Family: 
PCH Business Title: 
PCI Department: 
PCJ Tel Area Code: {61}(3)
PCK Tel Number: 
PCL Fax Area Code: {61}(3)
PCM Fax Number: 
PCN Mobile: 
NFI Further Information: 

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AAB Organisation: Vic - Gannawarra Shire Council    
LCA Room/Suite: 
LCB Floor: 
LCC Building: Civic Centre
LCD Street Number: 
LCE Street: 
LCF Suburb: 
LCG State: VIC
LCH Post code: 
LCI Country: Australia
LMW Map for Location: 
DFI Further Information: