ORGANISATION FOR ECONOMIC CO-OPERATION AND DEVELOPMENT
CALL FOR TENDER FOR THE FULFILMENT, DISTRIBUTION AND CUSTOMER SERVICES
OECD/ICT/EXD/PCM/PAC/PUB/04/172 Closing date: 22nd December 2004 - 11h00 Paris time
Link to OECD Tender
QUESTIONS: B - Fri 19 Nov 2004 - 8
RESPONSE - QUESTIONS B - Thu 16 Dec 2004 QB1 Number of Outlets QB2 OECD Numbering System QB3 Other coding structures used by OECD QB4 Storage required at each Warehouse QB5 Average weight/size of post package QB6 Size of Physical Inventory QB7 File Structure KAPPA Database QB8 Demonstration Electronic Subscription Process QB1 VOLUMES Please confirm: 1 OECD Centres 4 2 OECD Outlets ? 3 Major Distributors ? 4 Local distributors ? 5 Subscription Agents ? Received 16 Dec 2004 > > A: OECD Centres 4 > OECD Outlets 0 > Major Distributors 15 > Local distributors 43 > Subscription Agents 5 > QB2 OECD NUMBERING SYSTEM BOOK: 042001021P1 04 Position 1-2 Directorate 2001 Position 3-6 Year 02 Position 7-8 Counter - i.e. the second book from directorate in 2001 01 Position 9-10 Language - how many languages P Position 11 Medium - how many mediums 1 Position 12 Version 1 How many Directorates ? Received 16 Dec 2004 > > A: 14 directorates and 10 further bodies > 2 How many Languages ? Received 16 Dec 2004 > > "OECD publications are usually published in the Organisation's official > lan-guages English and French. Some titles, in particular the statistics > publica-tions are bi-lingual. Publications can also be published in several > other lan-guages such as Russian, Chinese, Spanish, Polish, German, Italian, > etc. Co-editions with other inter-governmental organisations and with > commercial publishers are also in our list." > > Currently 23 languages are coded but it can easily happen that more > lan-guages will be added. > 3 Are there plans for SourceOECD to be able provide the publications in the Languages of other countries to stimulate sales ? Received 16 Dec 2004 > > A: It is not an immediate goal. But will be considered as part of the > development process of SourceOECD. > 4 How many Medium codes are there ? Received 16 Dec 2004 > > A: There are currently 10 Medium codes (A=Article, B=Downloadable file, > C=CD-ROM, D=Disk, E=PDF E-book, F= CSV files, P=Paperback, S=Package, > V=Video, W=Online only) > QB3 What other coding structures does OECD use ? Received 16 Dec 2004 > > A: ISBN and ISSN; GSO-, TSO-, REG-, SER- > > E - TECHNICAL AND SERVICE SPECIFICATION 1.4 UNITED STATES OF AMERICA BRANCH QB4 Storage required at each Warehouse Centre. How many publications are expected to be stored ? BOOKS PERIODICALS LOOSE LEAFS 1 USA Centre 2 Mexico Centre 3 Berlin Centre 4 Tokyo Centre Received 16 Dec 2004 > > A: The OECD is maintaining an own warehouse in Boulogne, France. Further > stock is at Documentation Francaise, Paris, France and Brookings Institute, > United States. Those figures are not mentioned. > > End 2003 Books CD-ROMs Periodicals Loose Leafs > > Berlin Centre - - - - > Mexico Centre 15221 - - 332 > Tokyo Centre 436 73 - 8 > Washington Centre 2737 61 - 10 > Warehouse 246486 8098 96937 8778 > Warehouse, US 24777 1289 - 342 > > 1.5 POSTAGE, PACKING MATERIAL & CARRIAGE CHARGES QB5 Average Weight/Size Can you provide and indication of the average weight/size of a package despatched from each Centre Received 16 Dec 2004 > > A: The OECD Centres do not dispatch commercially. Their commercial > stocks are for Over-the-Counter-Sales only. > 2.1.2 PHYSICAL INVENTORY CHECK QB6 INDICATION SIZE PHYSICAL INVENTORY Can you provide an indication of the current physical inventory 1 Location 2 How many publications i Books ii Periodicals iii Loose Leafs 3 The weight and volume of the publications Received 16 Dec 2004 > > A: The Centres and Brookings stock will be updated after the next > physical in-ventory. > > The figures will be very similar to those mentioned within the table above. > > Of course maintaining the permanent inventory is a key request. > > Current Books Non print Periodicals Loose Leafs > Berlin Centre - - - - > Mexico Centre - - - - > Tokyo Centre - - - - > Washington Centre - - - - > Warehouse 266162 3195 67052 13783 > Warehouse, US 24777 1289 - 342 > 3 The weight and volume of the publications Received 16 Dec 2004 > > Format Quantity AvgOfNumberOfPages AvgOfWeight AvgOfPrintRun > 10x21 4 83 70 4,610 > 16x23 198 196 281 1,098 > 20x27 234 235 490 1,490 > 21x29.7 11 53 138 815 > 24x32 3 476 1,307 1,020 > 2.1.7 OECD PRODUCT DATABASE KAPPA QB7 KAPPA Electronic Format Can you provide the file structure of the KAPPA electronic format ? Received 16 Dec 2004 > > A: Please find a complete database in order to upload new products in > order processing systems, based on Kappa. Data specifications are displayed > in each table of this database. > 2.3 ORDER PROCESSING FOR SOURCEOECD In 2002 the Open Interchange Consortium [OIC] implemented a Subscription System for a twice weekly Electronic Tender Information Management Service [TIMS] that appears to meet many of the requirements for SourceOECD Overview TIMS Part of this Tender Service includes providing Electronic Tender Documents on-line or for download and local printing Payment for TIMS is by Direct Credit, Credit Card or cheque This Electronic Tender service uses a coding system similar to the coding structure used by SourceOECD to provide the analysis required. QB8 Demonstration of Electronic Subscription System Will we be given the opportunity to demonstrate: 1 how the OTMG Tender Information Management Service can meet most of the on-line requirements of SourceOECD including i the analysis of sales on-line ii the subscription and twice weekly update process iii the past history of document sales 2 how OECD can review the accounts and subscriptions at any time on-line 3 the e-mail processes that have been developed for: i new users ii event briefings iii subscription renewals Received 16 Dec 2004 > > A: Tenderers being on the short list will be given the opportunity to > demonstrate all their capabilities. >






















Revised: S: 12:03 Sun 2004/11/14 Syd 2089
F: 13:45 Sat 2004/11/14 Syd 2089
Who: aer
Authorised: sdg
Created: 09:45 Tue 13/06/2000 Syd 2065
By: kmb
Revision: 3a4h1.002
Original Page: 3a4h
Change date:
Who:
Authorised: